You define the project scope to detail what is to be achieved to successfully implement the business change required. It is, therefore, the critical thing to get right, even before project delivery has begun.
Let’s look at a way to describe the ‘Scope’ of your project. In this Project Management Insights episode, I explain the acronym SCOPE for you. It’s a way to define project scope and help you understand the key elements.
S = Succinct
How detailed do you have, in writing, the scope of your project? Your Business Case should include a clearly written scope statement. This is important because without this the scope creeps.
I use ‘succinct’ to define project scope as I am have seen many project scope’s documented which were the exact opposite of succinct. They were unclear and not well defined. This only makes the job of you, the Project Manager, harder.
C = Contained
Make your scope ‘defined and trackable.’ How can you contain the scope of your project? If it’s defined, with boundaries, and succinctly set out, it will be easier to monitor. Project Managing involves the key aspect of scope tracking.
To define a scope clearly the limitations of what you are to achieve needed to spelt out clearly. Doing this then allows you to break the work to be completed into pieces to be tracked.
O = Outcome Specific
Understand the change you want to bring about. Be specific about defining this. This helps set the boundaries I already spoke about.
Track your project deliverables and benefits by defining an outcome-specific scope.
P = Purpose Driven