Productivity tools for your project team

Productivity tools should be something you consider using for your team, especially with remote workers. These days with the agility and stability of technology we often end up with Project Team members working across many sites. Having these workers on your team is a great benefit.  It can also feel like it makes your job … Read moreProductivity tools for your project team

How to run effective project meetings

run effective project meetings

When you manage a project you want to run effective project meetings. It is important because… -> wasting project resources time costs money, -> wasted time impacts on your delivery schedule, -> staff working on the project want information they can easily digest, -> effective meetings gain buy-in.   Six tips for running effective meetings #1. Consider … Read moreHow to run effective project meetings

Why byte size information sharing is valuable

byte size information sharing

There are many online tools available these days to support project team collaboration.  With social media such a part of everyone’s life, many people are used to byte size information sharing. People presented with a full load of information, become overwhelmed and don’t read it.  I see the future of team collaboration as providing these … Read moreWhy byte size information sharing is valuable

Ways to improve team cohesion

improve team cohesion

Have you considered ways to improve team cohesion? As a Project Manager it is all too easy to get caught up in the day to day of running your project.  There are a million and one things that need to be done, you’ve got pressure being put on you from your Senior Executive to deliver, and things may not always be going as well as you would like. Working on assisting the team to work better together is probably the furthest thing from your mind.

Read moreWays to improve team cohesion

Tips for managing political situations

managing political situations

How do you manage political situation that cause problems for your project? Here are my tips for managing political situations to get what you need. Political situations arise when there are people or groups that feel they have power over others.  Do you see people within your team or the broader context of the business … Read moreTips for managing political situations

Ways to bridge generation gaps on your team

run effective project meetings

Do you have perceived generation gaps between workers on your project team?  You know what I mean, younger team members who don’t listen to older more experienced team members.  Older and more experienced team members who won’t listen to the younger and newer team members. Do these ‘differences’ mean that their are issues with the … Read moreWays to bridge generation gaps on your team

How to re establish trust the right way

Do you have any idea how to re-establish trust the right way?  Trust is something that you feel in a way that it’s hard to describe.  You know it exists, or you don’t.

You trust one person in your team and not trust a number of others.  This impacts on your ability, as the Project Manager, to get things done, and it costs your project both time and money.

Read moreHow to re establish trust the right way

Project team roles and responsibilities

A project team is like a mini organisation where understanding of roles and responsibilities is important
If you look at a project as a mini organisation and consider that it is very important that the people working in your ‘mini organisation’ fully understand their roles and responsibilities, just as is the case in any organisation or business, then this might help alleviate some issues that you may have with teamwork and delivery output.

Read moreProject team roles and responsibilities

How do you collaborate?

The ability to collaborate as a project team is the key to it’s success.  As the Project Manager you need to ensure that collaboration across the team is easy and working.

For the past four months I have been using a collaboration tool for my own projects.  There are a number of these tools available in the market, each with similar and different features.

I’m going to talk about my own personal experiences of using Xtrant so that you gain some idea of the value that I see in using this sort of tool.

Read moreHow do you collaborate?

Project team culture is important

I’ve spoken before about what I see as the really strong value in creating what I call a ‘One Project Team culture‘  and a discussion that I had today reinforced my views on this principle.

Many projects fail, because there is too much tension around ‘who owns the system’ (business or IT); ‘they don’t deliver’ (and ‘they’ usually refers to the IT team/department; ‘you wanted too much’ (which is IT talking about the business); ‘you didn’t let us do our job’ (again IT talking about the business); ‘we know what’s best’ (IT talking TO the business).

Read moreProject team culture is important

What does it take to manage a project?

In my opinion most people don’t really understand what ‘managing’ a project is actually about.

I have seen many project managers who do everything other than actually ‘manage’ what needs to be done in order to deliver the project.  And in seeing this occur I also see that the project is usually flailing, falling behind, and there are problems delivering.

So, what does it actually mean to ‘manage’ when we talk in terms of a project.

Read moreWhat does it take to manage a project?

Communicate your project plan

Project managers are taught that if they spend hours developing a good clear and structured project plan, then their project has a better chance of success. Whilst the plan might ‘contribute’ to the success of a project by ensuring that tasks are defined, or at least listed, and there is some method for how the project is going to be run, the plan is only as good as your communication of it.

Read moreCommunicate your project plan

6 reasons to hold an all team meeting

Today I had the privilege of participating in an all team meeting.

This meeting is the first one that has been held for this project.  The project has been running for seven months now and at times there have been difficulties with it.  The project team operate in two sites, in different cities, so communication is not easy.   Whilst project team meetings are held over Video Conference (VC) there isn’t the same ‘one team’ feel as I have had in other project teams, understandably.

Read more6 reasons to hold an all team meeting

6 tips to avoid burnout of IT project teams

One key task for a project manager is to manager their resources so as to avoid burnout.

Burnout on projects is quite common these days with so many of them running over time and budget.

This has it’s toll on your project team members in ways that you really don’t want.  Here are some tips on how to avoid this burnout (and it might just mean that your project is delivered on time too)

Read more6 tips to avoid burnout of IT project teams

Trust among team members is important

Why would trust among team members be important in a project team even more so than in any normal circumstance?  Or perhaps I should say, why it is needed even more so than ever? Because in a project team each and every individual contributing to the outcome of the project is reliant on each and every other person for something to ensure successful delivery.  It is therefore very important that there is a strong level of trust among the team.

Read moreTrust among team members is important